Town Council Minutes - 06-24-02

Robert Majdak called the Budget-planning meeting to order at 6:00 p.m.

• First planning session for the 2003 budget. Deputy Clerk Branden Beachy presented the Council with Form (1) of the Budget for the General Fund and numbers for the salaries with a 3% raise. Personal Services average a 3.92% increase, Supplies a 5.13% increase, Other Services a 2.42% increase, Storm Sewers up 50% due to major repairs needed making Capital Outlays a 38.89% increase with the total budget for the General Fund at a 3.87% increase. The planning and discussion will continue at the July 8th, 2002 meeting.

Adjourn: Robert Majdak made the motion Max Miller seconded and motion carried by a voice vote.

Robert Majdak called the regular meeting to order at 6:30 p.m.

• Fairfield Community Schools presented a request to build a shed on the schools property at 203 E. Main Street in Millersburg. See attached request letter. Robert Majdak made the motion to accept the request and Max Miller seconded and motion was carried by a voice vote.
• Open and accept bids for the Grant for improvements to the Wastewater Plant. The only bid received was from Triad Engineering. Max Miller made the motion to grant Triad the bid and give Robert Majdak approval to sign the letter of intent after changes are made to the document Robert Majdak seconded motion was carried by a voice vote. Changes will add a $10,000.00 dollar line item to the Grant to pay for storm sewer repairs. The Council will wait on Cornerstone Grant Management to update the grant letter of intent then Robert Majdak will sign off.

A motion was made by Robert Majdak to approve the minutes for June 10th, 2002. The motion was seconded by Max Miller and carried by a voice vote.

I. Park
• The Park Board President Lee Nisley informed the Council that the Concession Stand at Cook Station Park, as of this summer would begin charging sales tax on all products sold. The price of the items will be raised to include the sales tax and the Park will be paying sales tax to the State of Indiana.
• The Park Board informed the Council that they would be running the concession stand during Farmers’ Day Festival this year.

II. Water Superintendent
• Monthly report-See attached
• Superintendent Ben Eldridge will have a summary of things that Paul Miller needs to do at his new addition and will send it out.
• Superintendent Ben Eldridge informed the Council that he would like to flush hydrants on July 17th & 18th, 2002 and again in October 2002.
• Superintendent Ben Eldridge informed the Council that classes for his water license start on August 19th, 2002 and will run until November 6th, 2002 with classes on Mondays and Wednesdays. The exam will be on November 15th, 2002. Superintendent Eldridge would like to start classes at this time. The Council approved

III. Wastewater Superintendent
• Monthly report-See attached
• Superintendent Ben Eldridge informed the Council that there are problems at the Forest River lift station concerning the electrical hookup and would like to discuss how to solve these problems. No discussion, as problems were settled prior to the meeting.
• Discuss pay raise for Superintendent Eldridge, as he has passed the wastewater test and will be receiving his wastewater license. Superintendent Eldridge informed the Council that Rural Water Alliance did a salary survey and the average salary in towns the size of ours for a Wastewater Superintendent is $16.33 per hour making wages for the year $33,966.00. President Majdak informed Superintendent Eldridge that he would like to discuss the issue with Council member Greg Baumgartner, as he was not at the meeting to give his input. President Majdak then will get back with Superintendent Eldridge next week.
• Superintendent Eldridge asked if each department should pay for their own back-flow devices out of their own funds? The Council agreed.
• Superintendent Eldridge informed the Council that during period of heavy rain he asked the maintenance department to assist him in checking the water flows at the manholes? Maintenance Director Abe Beachy said the maintenance department would be available to help.

IV. Maintenance Director
• Maintenance Director Abe Beachy has received two quotes for paving (4) alleys. Brooks quote is $12,400.00 with $175.00 for each main-hole that needs raised. Rieth-Rileys quote is for $11,560.00 with $200.00 per main-hole to be raised. Brooks quote included a 3-inch base with a 1-inch topcoat to the roadway leading to the maintenance building and Rieth-Rileys quote included a 2-inch base and a 2-inch topcoat. The Brooks quote on the roadway would make for a better road, but Director Beachy would like the input of the Council before making his recommendation. Max Miller made the motion to accept Rieth-Riley’s quote Robert Majdak seconded motion was carried by a voice vote.

V. Marshal
• Marshal Hathaway showed the Council the new projector that was bought with funds raised by the fundraiser.

VI. Clerk/Treasurer
• Sign Interlocal Agreement for Crossing Guard for the year 2003. Robert Majdak made the motion to accept the agreement Max Miller seconded and motion was carried by a voice vote.
• Sign Personnel Policy that was adopted on May 13th, 2002. Signed by Robert Majdak and Max Miller.
• The Clerk/Treasurer would like to take a day of vacation on Friday July 5th, 2002. Approved.

VII. New Business

Robert Majdak made the motion to pay bills. The motion was seconded by Max Miller and was carried by a voice vote.