Town Council Minutes - 04-08-02
Robert Majdak called the meeting to order at 6:30 p.m.
A motion was made by Robert Majdak to approve the minutes for March 25th, 2002 with corrections. The motion was seconded by Greg Baumgartner and carried by a voice vote.
I. Park
• Park Board President Lee Nisley informed the Council that he invited
Ron Ward from CPSI to do a safety check of Eagle Park and Cook Station Park.
Mr. Ward quoted a charge of $100.00 to do the safety check. Upon doing the safety
check Mr. Ward found violations at all three (3) playgrounds. The equipment
for Eagle Park is here and a workday is scheduled by the Millersburg Friends
of the Park to install the new playground equipment on Saturday April 13th,
2002.
II. Water Superintendent
• Superintendent Ben Eldridge informed the Council that one of the new
back-flow devices has been installed by the maintenance department and was certified
Friday April 8th, 2002 by TMI. There are four(4) more to install. Two(2) at
the water plant, one (1) at the wastewater plant and one(1) at the Town Hall.
• Superintendent Ben Eldridge visited Carriage with Dave Bates from Goshen
Wastewater Plant to discuss the matter of paint being dumped down the sewer
system. After a discussion with Jeff Miller of Carriage they agreed to dump
no more than one barrel a week down the sewer system. Previously Superintendents
Ron Chupp and Ben Eldridge checked the meters at Carriage and found one meter
was mismatched and also found that other meters are being billed improperly.
Superintendent Eldridge will check each building and give the meter sizes to
the Clerk/Treasurer so she can update the software system and bill each meter
properly.
III. Wastewater Superintendent
• Monthly reports-See attached.
• Discussion and approval of the Interlocal Agreement between the Elkhart
County Redevelopment Commission and the Town of Millersburg. Tabled until Council
President Robert Majdak contacts the Town attorney as to what the protocol is
for accepting the document.
• Ordinance 2002-5 adoption for Revenue Bonds for TIF district. After
a short discussion Robert Majdak made the motion to adopt ordinance 2002-5 and
Max Miller seconded and motion was carried by a voice vote.
• Superintendent Eldridge gave the Council an update on the reed-bed project.
There will be no soil samples testing as the Town will not be land applying
waste as of yet. Beer & Slabaugh gave a quote of $4,320.00 for both reed-beds
and Kline Excavating Inc. quoted $2,480.00 for one (1) reed-bed to move waste
to the drying bed for composite. Superintendent Eldridge recommended the quote
by Beer & Slabaugh and the Council approved.
• Superintendent Ben Eldridge informed the Council that Phoenix Tank would
be in Millersburg on April 24th 2002 to do maintenance on the new water tower.
The maintenance will take approximately three (3) days. The wells will be turned
off on Tuesday morning Tuesday afternoon relief pressure valves will be set
around town. Then well number one (1) will be turned on Tuesday afternoon then
the pressure relief valves will be opened and then the tower will be shut off
and drained. Superintendent Eldridge told the Council even with five (5) relief
valves it does not guarantee that a line could still blow. Council President
Robert Majdak asked Superintendent Eldridge how and where was the bacterial
test being done? Superintendent Eldridge answered that he contacted the labs
ahead of time and that someone is on duty at the labs twenty-four (24) hours
a day, so testing won’t be a problem. Burger Dairy will do the bacterial
testing. It was suggested that the residents not do laundry due to high volumes
of iron. Also Superintendent Eldridge suggested that the hydrants be flushed
before Tuesday to help clean some of the iron out of the system ahead of time.
Superintendent Eldridge is to check with Maintenance Director Abe Beachy and
schedule the hydrant flushing and put an advertisement in the paper to let residents
know ahead of time.
• Deputy Clerk Brandon Beachy asked if Superintendent Ben Eldridges’
salary is to be split 50/50 between the water and wastewater funds? Clerk/Treasurer
Wanda Chupp informed the Council that she had already set the payroll software
up to take Superintendent Eldridges’ salary out of both funds accordingly.
• Superintendent Ben Eldridge informed the Council that he received word
from Triad that the income
survey will be mailed out the week of April 15th, 2002.
• Deputy Clerk Brandon Beachy presented the Council with a chart showing
the income and expenditures for the water and wastewater plants. Things like
insurance and taxes were broken down into twelve (12) months to show actual
monthly expenditures. The report will be kept updated and given to the Council
on a monthly basis.
• Superintendent Eldridge presented the Council with a quote from NIPSCO
of $4,753.00 to run the electric lines straight off State Road 13 to the Forest
River lift station. Council member Greg Baumgartner suggested that the Council
approach the closest landowner for an easement back to the lift station. President
Robert Majdak suggested that he would approach the landowner for a right of
easement. A motion was made by Greg Baumgartner to make a payment to NIPSCO
contingent on obtaining the right of easement. Robert Majdak seconded and motion
was carried by a voice vote.
IV. Maintenance Director
• Monthly report-See attached
• Work order update-See attached
V. Marshal
• Marshal’s report-See attached
• Update on security system. Tabled as the Marshal wasn’t present.
• Discussion of the personal policy-Comp-time for the Marshal. Discuss
Drug policy. Tabled.
VI. Clerk/Treasurer
• The Clerk/Treasurer would like to attend the Ball State Schooling on
April 22nd, 23rd and State Board of Account Schooling on April 24th, 2002 in
Merrillville, IN. Council approved.
VII. New Business
Max Miller made the motion to pay bills. The motion was seconded by Robert
Majdak and was carried by a voice vote.